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EasyPAY.web - Web based Payroll Management Software
EasyPAY.web is very easy,
flexible and user-friendly Web based Payroll Management software
that takes care of all your requirements relating to accounting and
management of employee’s Payroll. This versatile, user friendly,
package, offers user defined Earning / Deduction / Loan Heads &
Calculation Formulae / Tables. The package generates all the outputs
& statutory reports required by a Payroll application.
Key Feature
Details:
 Flexible
Structure building capability of Earnings & Deductions
- Flexibility to add or modify any
number of Salary Components - Earnings & Deductions
- User Defined Entry Field with unmatched flexibility for
Formula, percentage or Customized Calculation
- Taxable & Non Taxable Earnings for Income Tax
Calculations
- Payslip / Non Payslip Component
- Calculation based on Attendance
- Monthly or Yearly Payments
- Frequency of Salary Head
- Also compute various other components that
do not appear in Payslip
Leave
& Attendance Management
- Leave Rules can be defined
- Yearly Credit of Leave/ Pro rata basis
- Monthly Increment of Leave on Pro-rata
basis
- Carry forward facility for balance leave
- Encashment of Leave / Encashment In excess
of Leave
- Leave Utilizes & Balances can be checked
- CL, PL, SL, Compensatory & Customizable
Leaves
- Automatic Leave payout on termination of
Employees (in Full & Final Settlement)
- Swipe card / Attendance machine if any can
be linked to our software
- Attendance Arrears
- Monthly Attendance Register & Yearly
Attendance Summary
- Attendance / Leave Ledger
- Submission of online Leave
Application and supporting workflow.
Loan
& Advance Management
- User Definable Loans/Advances (Multiple)
- Loan Disbursement option with EMI option
- Automatic recovery of EMI & stops
automatically once the Loan amount is totally recovered
- Auto calculation of Interest on Loans based
on Flat Interest, Reducing Balance
- Lumsum recovery of Loan
- Interest free Loan Perquisites as per
Income Tax
- Loan Recovered, Loan Balances & Loans
History – Employee wise
- Loan Ledger.
- Online submission of Loan Application
and supporting workflow.
Payroll
Processing
- Input information for all newly joined
employees and resign left employees
- Create a new payroll month & Process Salary
- Over-ride facility for any Salary
components
- Salary on Hold & Freezing of Salary in case
of Termination of Employees
- Process by Exception - you only need to
enter Pay and/or deduction information when there are
changes
- Pro-rata calculations for employees based
on Absenteeism
- Process & Print Payslips for groups or for
selected employees
- Lock month facility to avoid changes
in Processed Data
Salary
Reports (Payslip & Salary Sheet)
- Automatically calculates all the income,
deductions & Company Contributions as per the requirement
- Regular Payslips (with Logo) can be viewed
or Emailed
- Reimbursement Payslips can be viewed or
Emailed
- User defined Salary Sheets can be viewed
- Generates Cash / Cheque / Bank Transfer
List
- Generate Bank Statement, Direct Electronic
Bank transfer files & Covering Letter for Banks
- YTD salary Sheet & Summary of each employee
- Separate Payslips can be generated for
Arrears, Medical, Reimbursement & LT
Bank
Transfer
- Bank Transfer Statement facility available
for all the banks
- Soft copy format also available in Excel or
any format specified by different banks
- Bank Transfer Statements can be generated
for both Regular, Reimbursement Payments & Supplementary
Payments
- Covering Letters
- Cheque / Bank Transfer / Cash List
Reimbursement
Management
- Multiple Reimbursement Components like
Medical , LTA & Customizable Reimbursement Components
- Upper limits can be specified – Employee
wise or Grade wise
- Annual Limits or Monthly Accruals
- Opening Balance, Entitlement, Amount
Reimbursed and Balance amount can be checked
- Reimbursement Payslips, Bank transfer
statement for Reimbursement Component
Arrears
Calculation
- Arrears calculation for any previous period
/ Retrospective effect
- Separate Payslips can be generated for the
Arrears Components
- Bank transfer statement for Arrears
Component
Other
Payments
- Overtime Calculation
- Gratuity, Bonus & Exgratia Calculation
- Reimbursement - Medical, LTA or any other
user definable reimbursement
- Supplementary Payments
- Monthly Reconciliation - allow us to
compare the changes in the pay components from last month to
this month or for any number of months
PF
Calculation & Reports
- User defined PF Rate of Deduction for
Employer & Employee
- Employee & Employer Contribution
- Automatic Bifurcation of EPF & EPS
- PF applicability check at Employee Level
- Options to Limit Maximum Salary for PF
Deduction
- Form 5, 10, 12A, 3A, 6A, Challan &
Reconciliation Statement
ESIS
Calculation & Reports
- User defined ESIC Rate of Deduction for
Employer & Employee
- ESIC applicability check at Employee Level
- ESIC Register, Form 5, 6 & Challan
Professional
Tax
- User definable State wise Slab
- PT applicability check at Employee Level
- Form III & Challan
Income
Tax Management
- Auto calculations of Exemptions &
Deductions and compute income tax payable for the entire
year & the tax to be paid this month
- Auto calculation of TDS based on
Projections
- Income Tax Projections with the options to
deduct projected tds from Monthly Salary
- Prints Form 16, 12BA & Online Challan 281
- Quarterly e-TDS Return as per the NSDL
format
- Income Tax Projections can be emailed
in PDF format
Full
& Final Settlement
- Employees Full & Final settlement can be
prepared based on resignation of employees either in the
current month or in the previous month
- Automatically calculates outstanding Loan
balances, Notice pay and Leave Encashment , Gratuity and
recovers all Loan balances and Income Tax.
- Generates Full & Final Settlement
Calculation sheet for all the calculations done
User
Defined Reports
- User Defined Reports with the option to
choose from the available field, user can define his own
customized columnar reports
- Sorting, Grouping, Sub-total, Grand-total &
Conditions can be defined
Reporting
- Output reports to screen, printer, MS Word
& Excel
- Option to preview Payslips / Salary Sheets
or any other reports on screen before final printing
- Print Transaction & Master History for any
period
- Generating report is made easy with an
advanced filter function to select the relevant employees or
groups for the report
- Prints any of our report for the previous
periods.
Data
Import (Masters, Salary & Leave Record)
- Employee & Payroll Data if available in
Excel can Imported to our software
HR
Functions
- General Information
- Personal Information
- Address/ Contact details
- Employee Qualification
- Family Members/ Emergency contacts/ PF
Nominee/ LIC Nominee/ Gratuity Nominee
- Work Experience
- Passport/Visa details
- LIC details
- Hobbies
- Achievements
- Vehicle/ Driving Licence details
- Employee Trainings
- Employee Appraisals/ Questions/ Question
Groups/ Questionnaire Designer
- Employees Documents/ Photos / Attachments
- Employee Targets/ Commitments
- Employee Skills
- Complete Tracking of Employee Movement
between Branches Departments/ Grades/ Designations
- Various Reminder
User
Rights
- Users can be created
- User Level Rights can be created and
managed
- Role based Security Model/ Assign rights to
Payroll Officers for Managing different groups of employees
Software
Architecture
- Completely Web based product
- Designed using State of art technology.
ASP.NET 3.5 + MS SQL
- Software installation on clients
machines are not required.
- All authorized personnel can login to the
system and do the required functionality as per their rights
- Audit Trails
Workflow
- News
- Announcements
- Company Documents
- FAQ
- Kiosk
- Polls
- Query
- SurveysLeave Application
- Reimbursement Request
- TDS Declaration
User
Rights
- Users can be created
- Each employee is
provided with an online account
- Employees can login and view their
a. Payslips
b. Yearly Salary Register
c. Loan / Advances Recovery/ Balance
d. Reimbursement Payments / Balance / Status
e. Income Tax Projections
- Submit their Income Tax Declarations
- Submit Leave Application
- Submit Reimbursement Bills.
- ESS gives employees direct access to their
month-end / year-end paperwork. They can download, print and
save these documents themselves
- Delivers significant cost & time savings
for Payroll/HR department.
- Improves administrative responsiveness &
efficiency.
- Enables greater employee satisfaction,
fuels productivit
Other
Add on Modules
- Integration of Payroll Software with Tally
- Cheque Printing Module
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